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SYSTEMS & FLOWS

Your entire backend rebuilt into a clean, automated engine that runs your business for you.

Systems That Make Your Business Run

SMOOTHLY

Without you.

Most businesses don’t struggle because of poor talent or weak offers.


They struggle because the backend is chaos, onboarding is messy, client delivery is inconsistent, follow-up is forgotten, reminders fail, and every task depends on the owner remembering what to do next.

 

Your business shouldn’t run on willpower or memory.
It should run on systems, clear, automated, repeatable workflows that make every part of your operation faster, cleaner, and more professional.

 

At Axis Systems, we build the internal structure your business needs to grow without you burning out.

THE PROBLEM:

Manual Businesses Break. Systemised Businesses Scale.

Almost every service business. aesthetic clinics, fitness coaches, consultants, beauty professionals, small teams, has the same hidden problem:

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They are held together by the founder, not a system.

This looks like:

  • Trying to manually qualify leads in DMs

  • Forgetting follow-ups

  • Clients asking the same questions repeatedly

  • No pre-care or aftercare structure

  • No progress tracking

  • No onboarding consistency

  • No reminders or automated communication

  • Lost enquiries, missed appointments, and cancelled calls

  • Delivery that feels “different” for every client

When everything must be done manually, growth is impossible.

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What you need is infrastructure, not inspiration.

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That’s where the DFY philosophy becomes powerful, we don’t just tell you what systems to use…

 

We build everythingfor you.

WHAT WE BUILD

A fully structured backend infrastructure, built for clarity, automation, and client experience.

Below are the core system categories we build, customise, and install into your business:

Onboarding Systems

The first impression a client gets shouldn’t be a messy email or a quick DM reply.
We build a clean, automated onboarding experience that makes every client feel taken care of from day one.

This includes:

  • Client welcome flows

  • Pre-care/intro information

  • Forms and data collection

  • Service-specific instructions

  • Payment confirmation routes

  • Automated reminders

  • Access links & setup guides

  • Call booking steps

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A good onboarding system removes questions, reduces stress, and increases retention immediately.

Client Experience Flows (Pre & Post Care)

Whether you’re a coach or an aesthetic practitioner, your clients need guidance.

We create:

  • Pre-care procedure packs

  • Post-care procedure packs

  • Transformation guides

  • Client expectation docs

  • Timelines, checklists, and resource sheets

  • FAQ workflows

  • Treatment or session preparation guides​

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These are packaged visually, branded, and delivered automatically, creating a premium experience from start to finish.

Appointment, Booking & Reminder Systems

No more manually chasing clients or missing appointments.

We build:

  • Automated scheduling flows

  • SMS reminders

  • Email reminders

  • Back-up reminders

  • No-show protocols

  • Rescheduling flows

  • Call booking structures for sales

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This stops cancellations, reduces no-shows, and saves hours of admin every month.

Service Delivery Systems

Clients should receive a consistent, premium experience every single time.

We create:

  • Coaching check-in flows

  • Progress dashboards

  • Session reporting

  • Treatment tracking sheets

  • Resource libraries

  • Client documentation hubs

  • Step-by-step process guides

  • Structured programme frameworks

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This takes your delivery from “good” to “professional.”

Internal Workflow & Operations Systems

Your business runs smoother when you’re not holding everything in your head.

We build:

  • Task pipelines

  • “Daily operations” checklists

  • Automations for repeating tasks

  • Client status dashboards

  • Team communication flows

  • File & document organisation

  • Templates for outreach and follow-ups

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This makes your business feel like a real operation, clean, structured, and scalable.

WHAT MAKES AXIS DIFFERENT?

Most consultants tell you:

“You need better systems.”

We build the systems.
We design them.
We integrate them.
We test them.
We deliver them “ready to use.”

You don’t get a list of tasks.
You get a fully installed infrastructure.

Clients leave with:
→ Less admin
→ Better retention
→ More repeat customers
→ Higher professionalism
→ A smoother business
→ More time
→ Better margins
→ Better client experience

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